Introduction

Education in Latvia is undergoing a significant transformation with the introduction of automated systems designed to provide essential education services. From managing preschool operations to simplifying student enrollment and meal programs, these automated tools help schools reduce administrative burdens and focus on delivering a better learning experience. By integrating various functions into a single platform, this approach is changing how schools, parents, and students interact with key educational services.  

The Solution: Education Automation

Latvia introduced Education Automation, a unified system that integrates different aspects of school management. It enhances how schools operate by making processes like student registration, meal planning, and service access simpler and more efficient. The platform provides a seamless experience for parents and school staff alike.  

Preschool Management and Student Records

Managing preschool operations involves staff schedules, attendance, and student records. Education Automation centralizes these processes, ensuring that preschools run smoothly and can allocate resources effectively. By bringing all information into one place, schools can better manage daily operations, while tracking attendance helps build a complete picture of student engagement and participation in extracurricular activities. Impact: Schools can now optimize staffing and ensure that extracurricular programs are properly resourced, improving the overall experience for students and reducing administrative workloads.

Simplifying Enrollment with a Centralized Application System

Previously, applying to kindergartens and schools involved multiple steps and on-site document handling, creating confusion for parents. Education Automation handles all applications through a single, centralized system. Parents can apply for schools, check the status of applications, and even ensure that newborns are automatically registered for preschools. For families without access to state-run kindergartens, the system also manages subsidies for private education, ensuring that no child is left without a school. Impact: This streamlined application process reduces paperwork and makes it easier for parents to manage their children’s education from the very start, while the system’s built-in support for private schooling ensures equitable access for all.

Managing School Meal Programs with Accuracy

School meal programs are vital for student well-being, and Education Automation includes a Free Meals Module that allows parents to easily manage meal plans, cancel meals, and track allergies—all through a mobile app. Schools, on the other hand, can ensure that subsidies are allocated correctly and that students receive the meals they need, tailored to their health requirements. The module also ensures that parents can easily pay for meals in case the respective municipality does not provide free meals. Impact: Parents have full control over their children’s meal plans, and schools gain a tool that simplifies subsidy management and ensures dietary needs are met precisely.

Improving Access to Services with Student E-Cards

Education Automation simplifies how students access school services like transportation and meal programs by issuing electronic student IDs. These e-cards not only provide secure access to services like lunch, transportation, and entry into schools but also reduce the need for physical paperwork, making it easier for schools to keep track of services being used by each student. Impact: Students now have an easier way to access essential services, and schools benefit from more organized and secure data management, allowing them to focus on improving the quality of education.